SECTION THREE---FEE POLICIES AND PROCEDURES
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There is a $35 registration
fee per child or maximum of $70 per family, which shall be paid upon acceptance
of enrollment with our center. This fee
There is a $100 holding fee
for new infant enrollments and for any time your child will be gone from care
for more than two weeks. For example, a parent may take maternity leave or have
a summer off of work. In these instances, the family will be charged $100 to
hold the space and upon starting or returning to care, $65 will be credited to
your child care account. The holding fee is non-refundable if care is not
started or resumed.
Child care schedules are due at the center by 6 p.m. every Thursday for care the following week. You may submit a schedule in the following ways: call the center at 885-9472, e-mail the center at firstname.lastname@example.org
complete a schedule form and drop it in the box in our entry way.
A fee of $10 will be applied
to your child care account for schedules submitted past 6 p.m. Thursday. It is imperative to the operation of the
center to receive schedules on time.
This way we can properly plan our staffing to meet your child care
Default of Enrollment
Following enrollment, if we
do not receive a schedule from you for two weeks, your child care spot will be
considered open and may be given to another family.
Changes in Schedules
Please call the center to inform us of unplanned
changes to your schedule. We are obligated by state licensing to call parents
if children do not arrive at their scheduled times; therefore, informing us of
your schedule change will be greatly appreciated.
There may be times due to
staffing arrangements that changes to schedules cannot be accepted. We will accept changes in schedules on a
space available basis. Please be sure to
check with the Administrative Assistant or Administrator regarding changes to
Field trips are an important
extension of our program. It is an
opportunity for new learning experiences.
We welcome parents to join us on field trips. Your daily child care rate will still apply;
however, as a chaperone, Community Care will pay any admission fees for you to
If your child is not signed
up to attend the field trip, you will need to make other child care arrangements
as there will not be adequate staff at the center to care for extra children.
Any fees associated with field trips will be added to your child care
account. A field trip permission slip
will be posted on your parent board with any costs explained and activities
outlined prior to the trip.
Child Pick-Up Fee
Community Care closes
promptly at 6 p.m.. Parents who do not
pick their children up by 6 p.m. will be charged $5 for every 5 minutes past 6
p.m. This fee will be charged to your child
care account and will be given directly to the teacher who stayed late to care
for your child.
Statements will be posted
weekly based on the schedule parents provide. If a schedule is not provided by
6 p.m. Thursday, the most current schedule will be used and parents will be
The following payment choices
My Wi Child Care EBT card payments
withdraw from checking or savings account,
weekly or bi-weekly
or check payments deposited in the payment box, weekly or bi-weekly
If accounts are not paid in
full by your chosen payment time frame, a schedule will not be taken. Once your
account is paid in full, services may resume at the next weekly scheduling
opportunity. If your account remains past due for two weeks, your spot will be
considered open and may be given to another family.
Funds (NSF) Return Fee
If your check or direct
withdrawal is returned unpaid due to non-sufficient funds, you authorize us to
add a $25 Return Fee to your child care account.
Community Care is a United
Way agency. We receive funds to assist
families in times of crisis like sudden illness of a parent or job loss of a
parent. Other crises include
non-custodial parent abandonment or home loss.
Please contact the Administrator if you are experiencing any of these
issues. We can provide short-term
financial assistance to families who are experiencing any of these crises.
Wi Child Care EBT Card
Community Care accepts funding from the State of Wisconsin's My Wi Child Care EBT Card. Parents must prove eligibility prior to enrolling in the center. Parents who use this program may have additional charges not covered by the program. It is each parent’s responsibility to apply for this funding with the county agency where they reside and renew, as necessary. The My Wi Child Care EBT Card program does not fund registration fees, field trip fees, or other penalty fees.
Summary of Fees
The following is a list of
non-tuition related fees charged by this center:
Fee: a onetime $35 fee charged
upon enrollment at the center.
Schedule Fee: a $10 fee will
apply for schedules submitted past the 6 p.m. Thursday scheduling
Pick-Up Fee: this fee is charged when parents arrive to pick up their children past the 6 p.m. closing time—$5 for every 5 minutes past 6 p.m.
Fee: $100 holds a spot for a non-scheduling period longer than two weeks. The holding fee also applies to families planning to enroll an infant. A $65 credit will be applied to your account upon the child’s return to care.
Trip Fee: field trip permission
slips will be posted for parents in ample time of any field trip, and
costs for each trip will be clearly communicated.
Funds Return Fee: a $25 fee will
be added to your child care account if your check or direct withdrawal is